How Do You Create a Realistic Wedding Budget?
What Expenses Should You Prioritize?
Once the excitement of your recent engagement settles, the reality of wedding planning can start to feel a tad overwhelming. Before you dive into all the fun details, we need to talk about the not-so-glamorous topic: the wedding budget. Gasp! I know, it sounds daunting. How do you decide where to allocate your funds? Do you have to compromise on certain things? With a little guidance, you can create a realistic wedding budget that allows you to prioritize what truly matters.
One of the first steps in the wedding planning process is to figure out your budget – this will help give you a good foundation and guide as you work through selecting vendors and making decisions. You are probably thinking, “Yeah, that sounds easy, but where do we even begin – we’ve never done this before and have no idea what everything costs!”. Talking with (and ultimately hiring) a wedding planner can certainly help navigate through the realities of wedding costs.
Grab a cup of coffee, and let’s make budgeting as enjoyable as tasting wedding cake!
To make the process easier, start by identifying the aspects of your wedding that are most important to you or non-negotiables. Here at HFE, when it comes to our full-service clients, we believe in leaving no stone unturned when it comes to understanding your needs and preferences. By prioritizing these key elements, we can allocate a sufficient portion of your budget to them while finding creative solutions for the rest. The not-so-fun truth that many couples discover when creating and attempting to stick to a wedding budget is that it’s often more expensive than initially anticipated. There are many reasons this happens – it’s hard to find pricing information for vendors without talking to them, inflation has been a major factor, friends and family who’ve been married weigh in based on their experiences who got married prior to Covid and inflation, and couples get caught up in the “ideal” budget, rather than one that aligns with your vision/wishes. It’s crucial to remember that wedding prices can vary greatly depending on factors like the year, location, guest count as well as your vision and expectations.
Here are our top five areas you will likely need to make a priority when creating a realistic budget:
Your Guest Count: Guest count is the number one driving force in budget. Of course, you should prioritize having the people you truly want around you on this special day. Whether it’s family, close friends, or cherished mentors, their presence can make your wedding even more meaningful and unforgettable. These are the people who have been there for you throughout your journey, supporting and loving you every step of the way.
But here’s the tricky part: determining where to stop. It’s easy to get caught up in the excitement and end up with a guest list that resembles a small army. While it’s tempting to invite every long-lost cousin, coworker, or acquaintance you’ve ever met, remember that each additional guest means an increase in expenses and logistical considerations. Think about each guest as an amount you are going to spend on a gift for them. Would you spend $300 on this person? No? Ok….they don’t need an invite.
The Venue: Your wedding venue is undeniably one of the key components that sets the stage for your entire celebration. It’s the place where your loved ones gather, where memories are made, and where your love story unfolds. But while it holds immense importance, it’s crucial to strike a balance and avoid falling into the trap of going “venue poor.”
When selecting your venue, it’s essential to find a space that not only captures your vision but also fits within your budget. It should be a place that resonates with your personal style and reflects the atmosphere you want to create on your special day. Remember, a venue doesn’t have to be extravagant or overly expensive to be extraordinary. It’s about finding the right combination of charm, character, and functionality.
Food and Drinks: Even if you’re not a self-proclaimed foodie or a culinary connoisseur, there’s no denying the significance of food and beverage at your wedding. Regardless of whether you have a specific preference for a buffet, food stations, or a formal five-course meal, it’s essential to allocate a considerable portion of your budget to satisfy your guests’ appetites. Your wedding meal doesn’t necessarily have to break the bank. There are various options available to suit different budgets and preferences. When considering your wedding budget, it’s crucial to allocate a reasonable amount towards catering. This includes not only the actual food but also the beverages, service staff, rentals, and any additional amenities associated with your chosen dining experience. The costs can add up, especially if you have a large guest count or specific dietary requirements to accommodate.
Your venue and your food + beverage are always going to make up almost half your budget (40-50%), so before committing to that take a look at your guest count and overall budget again.
Photography: While it’s easy to get caught up in the excitement of planning and overlook certain aspects, professional photography is an investment that should never be underestimated. Your wedding photos will be a tangible reminder of the love, happiness, and celebration that surrounded you on your special day. They will transport you back to those precious moments, allowing you to relive the emotions and experience the magic all over again.
A professional wedding photographer possesses a unique set of skills and expertise. They have an artist’s eye for capturing the beauty and essence of every moment, from the tender glances shared between you and your partner to the spontaneous bursts of laughter among your loved ones. They understand the importance of lighting, composition, and timing, ensuring that every image tells a story and evokes genuine emotions. Choose a professional photographer who resonates with your style, understands your vision, and has the ability to create images that will be treasured for generations to come.
Entertainment: While allocating a portion of your budget to entertainment may seem like an additional expense, it is an investment in creating a memorable and immersive experience for both you and your guests. Remember, it’s not just about the music; it’s about creating an ambiance, fostering connections, and crafting unforgettable memories that will be cherished for years to come. In our opinion, entertainment is one of the core pillars of your special day, capable of elevating the entire experience from ordinary to extraordinary.
So, when planning your wedding budget, be sure to prioritize top-notch entertainment. Seek out reputable professionals who understand your vision, have a diverse repertoire, and possess the charisma to keep the party alive. By doing so, you’ll ensure that your wedding day becomes an extraordinary celebration, filled with laughter, dancing, and unforgettable moments that will be etched in the hearts of all who attend.
Remember, prioritizing these aspects doesn’t mean you have to sacrifice other elements entirely. Embrace the opportunity to add personal touches and find alternative solutions that allow you to stay within your financial boundaries without compromising on your vision. It might not always be easy and you will certainly need to stay flexible, but if you find yourself stressing out over the budget, take a pause and go back to your priorities and the reason you are getting married – ask yourself, I know this detail is important to me at this moment, but does it reflect us as a couple and will it be something I (or my guests) remember or talk about when all is said and done.
Photographer:https://thepaperelephant.com/. Floral: https://flowersfordreams.com/pages/wedding-flowers
